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Open Positions

Executive Assistant

Executive Assistant

Location: Remote (home-based)

A FULL TIME POSITION- 40 hours a week. May include some weekends.

About Us:

We are a fast-growing Australian-based technology and media production company. You can find more information about our software at WebinarNinja and our podcast The $100 MBA Show at their respective sites.

As the executive assistant you will be assisting both the co-founders Omar (CEO) and Nicole (COO).

This is a position where you will learn a lot very quickly and have lots of opportunity to grow. You’ll work across both the software and the podcast with all team members. We are a highly communicative team!


As the Executive Assistant you will need to assist both the CEO and COO with:

  • Record and document systems and processes
  • Schedule appointments
  • Manage calendars and email
  • Plan company retreats
  • Research tasks
  • Order supplies
  • Assist with daily podcast production
  • Assist with podcast advertisers
  • Create images for the podcast
  • Help prepare for meetings
  • Accurately record minutes from meetings
  • Use various software, including word processing, spreadsheets, databases, and presentation software
  • Read and analyze incoming emails, submissions, and distribute them as needed
  • Make travel arrangements for executives
  • Provide general administrative support


You are:

  • Extremely, extremely, extremely organized with strong attention to detail
  • Quick to follow-up and respond to all communications
  • Comfortable juggling multiple tasks and adjusting priorities unexpectedly
  • Efficient and can learn new things quickly
  • Someone who generally likes being helpful
  • A strong team player
  • Able to take direction easily and manage instructions well
  • A friendly, optimistic  and positive person



  • Must have prior experience as an Executive Assistant.
  • Must have excellent English verbal and written communication skills.
  • Must be able to organize a daily workload by priorities
  • Must be able to keep and maintain organized and accurate records
  • Must have outstanding time management, organizational skills, and detail orientation
  • Must be able to handle multiple demands with time-sensitive deadlines and work well under pressure while remaining calm
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • Must have a proactive approach to problem-solving with strong decision-making skills


Tools you’ll live in:

  • Basecamp
  • Slack
  • WebinarNinja
  • WordPress
  • G Suite
  • Trello
  • LastPass
  • CloudApp
  • ActiveCampaign


Job Details:

  • We pay monthly
  • Salary based on experience
  • Full-time, 40 hours a week


Opportunities working with us:

  • Work closely with a team of highly motivated and skilled people passionate about the products and service we provide
  • Work in a fast paced learning environment with significant availability for new opportunities
  • Work remotely, with flexible hours
  • All-expenses paid annual retreat

HOW TO APPLY: Submit your application here.