10 Must-Have Webinar Recording Software for Every Host

Did you get a great response from your webinar audience in the last session? 

If so, it’s time to wow more people using webinar recording software that can capture your sessions and make them available on demand. You can even convert live webinars into automated ones by recording them while they are in progress. 

Over the years, I’ve witnessed a growing demand for recorded webinars that offer on-demand access, consistent delivery, a wider reach, and the ability to be reused as a resource.

It’s no surprise that webinar recording software options are gaining attention. Let’s explore the key features of some of the best options available, along with expert tips to help you choose the right one.

Here’s a sneak peek at some of the best software to record a webinar that I have tried – 

What Are the Key Features of Webinar Recording Software?

Webinar recording software offers a range of features designed to make capturing and sharing online presentations as seamless as possible. Here are some of the key features of these tools:

1. Recording Capabilities: 

This is the core feature, allowing you to record both audio and video during a webinar. It captures everything from the presenter’s screen to slides, videos, and any other visual content shared during the session.

2. High-Quality Video: 

Most software supports high-definition (HD) video recording, ensuring that the final product is clear and professional, which is especially important if you plan to share or sell the recordings later.

3. Audio Quality: 

Clear audio is crucial, and good software minimizes background noise and echo. This helps maintain the audience’s attention and makes the content more understandable.

4. Editing Tools: 

Many platforms come with built-in editing features. These tools allow you to cut out unwanted sections, add introductions or conclusions, insert captions, and make other adjustments to polish the final video.

5. Cloud Storage: 

Many software options offer cloud storage instead of saving large video files on your computer. This feature not only saves space on your device but also makes it easy to access your recordings from anywhere with an internet connection.

6. Sharing Options: 

After recording, the software often provides various ways to share the content. You can send out direct links, embed videos on your website, or upload them directly to popular video platforms and social media channels.

7. Analytics: 

Some advanced tools provide analytics that give insights into how viewers engage with the recorded content. You can see metrics like how long people watch, which parts are most viewed, and where viewers drop off.

8. Custom Branding: 

Many software options allow for custom branding to maintain a professional look. This means you can add your company’s logo, colors, and other brand elements to the video, reinforcing your brand identity.

9. Secure Access: 

If your content is sensitive or meant for a specific audience, the software often includes security features like password protection or restricted access, ensuring only authorized viewers can watch the recording.

10. Automated Recording: 

Some tools can automatically start and stop recording based on a schedule to simplify the process. This is handy if you’re busy managing other aspects of the webinar and don’t want to worry about manually starting the recording.

10 Best Webinar Recording Software

Let’s check out the best webinar recording software and tools with their salient features, pros, cons, and pricing details:

1. WebinarNinja

Best for All-in-One Webinars for Teaching, Marketing, and Selling

WebinarNinja is my top pick for its versatility in teaching, marketing, and selling through webinars. Its all-in-one design allows for seamless execution of live, automated, hybrid, and series webinars, making it ideal for various use cases.

The platform’s recording feature is exceptional. It automatically records all your webinars, and you can convert live webinars into automated webinars even while they are in progress. 

 I particularly appreciate the ability to edit recordings directly within the platform, trimming unwanted sections and adding relevant content. 

This is invaluable for creating polished, on-demand webinars that can be shared post-event. The integration of engagement tools like polls and Q&A into recordings enhances the learning experience.

What You Will Like:

• All live webinars in the tool are recorded automatically and saved for future use
• Integrated marketing tools, such as custom landing pages and email notifications, help effectively promote webinars.
• Detailed analytics and reporting tools are available to help users assess the success of their webinars.
• The platform integrates seamlessly with popular CRM and email marketing tools like Mailchimp, ConvertKit, and Zapier.
• You can create paid webinars with seamless payment processing at registration.
• Allows you to offer different handouts of downloadable resources to the audience during webinars.

What You May Not Like:

• No downloadable or on-premise version
• Dark user interface option is not available

Pricing: FREE 14-day trial available. Paid plans start at $24/month.

2. Zoom

Best for Online Meetings

Zoom has consistently been my go-to for online meetings and webinars, thanks to its reliable and high-quality recording capabilities. The platform provides clear video and audio recordings, which are crucial for both live sessions and later viewing.

 Its cloud storage feature ensures that all recordings are easily accessible and shareable. 

For meetings and educational webinars, the ability to record breakout room sessions separately is a standout feature, allowing for detailed analysis and feedback. 

What You Will Like:

• Supports meetings, webinars, chat, and phone services, making it a comprehensive communication tool for various needs.
• It offers high scalability, with the capacity to accommodate up to 1,000 participants for meetings and over 10,000 for webinars.
• The platform integrates with over 2,000 third-party apps, enhancing its functionality and ease of use with other software.
• The platform includes advanced collaboration tools such as whiteboarding, co-annotation, and breakout rooms, facilitating interactive sessions.
• Zoom includes robust security features, including end-to-end encryption, waiting rooms, and password protection, ensuring secure meetings.

What You May Not Like:

• Many advanced features, such as large meeting capacities and additional cloud storage, require costly add-ons, which can increase the overall expense.
• Participants must download the Zoom app to join, which can be a barrier for some attendees.

Pricing: Starts at $12.49/month/user, billed annually.

3. WebinarGeek

Best for Marketing Integrations

WebinarGeek stands out for its seamless marketing integrations, and its recording features complement this strength perfectly. The platform automatically records all webinars in HD quality, making it easy to repurpose content for future marketing campaigns. 

I love how the recording includes all interactive elements like polls and chats, providing a comprehensive session view. This feature is invaluable for analyzing audience engagement and refining marketing strategies. 

Additionally, WebinarGeek’s integration with CRM and email marketing tools allows me to automate follow-up actions and use the recordings to nurture leads. 

What You Will Like:

• WebinarGeek offers an easy-to-use platform with an intuitive interface, making it accessible to non-technical users.
• The platform supports HD+ quality video, ensuring a reliable and smooth streaming experience for viewers.
• It includes interactive tools like polls, quizzes, and call-to-actions, which help engage the audience during webinars.
• The platform allows multi-channel distribution, including broadcasting on social media, which helps increase reach.
• It is a browser-based tool that does not require any additional software installation, simplifying the process for both hosts and participants.

What You May Not Like:

• The platform has limited video upload options, as users can only upload videos from YouTube during presentations.
• There is no option to unmute participants, restricting interactive communication between the host and the audience.

Pricing: Starts at €39 per month, billed annually.

4. eWebinar

Best for Lead Nurturing

eWebinar excels in creating engaging webinars that can be used to nurture leads, and its recording features are integral to this functionality. For recorded webinars, the software allows seamless uploading and editing, which can then be enhanced with interactive elements like chat and polls. 

I appreciate how eWebinar automates follow-ups and interactions, ensuring consistent communication and nurturing leads effectively over time.

This approach delivers high-quality content at scale without requiring live participation. The platform’s analytics also provide insights into viewer behavior, making it easier to optimize future recordings.

What You Will Like:

• eWebinar excels in automating webinars by combining pre-recorded video with live chat and interactive features, which saves time and allows for consistent delivery of content.
• The platform offers a highly interactive experience with tools like live chat, polls, and call-to-actions, enhancing attendee engagement.
• It provides customizable templates for webinar landing pages and emails, making it easy to align with your brand.
• The platform supports flexible scheduling, including recurring sessions, making it convenient to schedule webinars at times that suit a global audience.
• eWebinar is scalable and accommodates various business sizes, from small businesses to large enterprises, making it versatile for different needs.

What You May Not Like:

• There are reports of limited customization options for some interactive elements.
• The platform does not offer an API, which might limit integration possibilities for some advanced users.

Pricing: Starts at $84 per month, billed annually.

5. EasyWebinar

Best for Hybrid Events

EasyWebinar’s recording features are key to its success in hosting hybrid events. The platform allows for the recording of both live and automated webinars, making it easy to blend real-time interactions with pre-recorded content. 

This flexibility is ideal for reaching a broader audience, as recordings can be made available to those who missed the live event. I find the automatic cloud storage and easy editing tools particularly useful for creating on-demand versions of live sessions. 

EasyWebinar’s detailed analytics on recorded content also help in understanding audience engagement and improving future events. 

What You Will Like:

• Supports live, automated, and hybrid webinars, providing flexibility for various presentation styles and needs.
• The platform offers high-definition video and audio quality, ensuring a professional experience for both hosts and attendees.
• EasyWebinar integrates seamlessly with popular marketing tools and platforms like Mailchimp, YouTube, and Vimeo, enhancing its functionality.
• Users can fully customize their webinars with branded elements and custom registration fields, allowing for a consistent brand experience.
• EasyWebinar includes interactive elements like polls, surveys, and live chat, which enhance participant engagement and interaction.

What You May Not Like:

• It lacks internal payment options, making it challenging to manage paid events directly within the platform.
• While the platform is mobile-friendly, there is no dedicated app for mobile users, which can limit functionality.

Pricing: Starts at $66 per month per month, billed annually.

6. GoToWebinar

Best for Hosting Large-Scale Webinars

GoTo Webinar’s recording features are essential for managing large-scale webinars. The platform automatically records all sessions in HD, ensuring high-quality content is captured for future use. 

I appreciate the option to include all interactive elements, such as Q&A and polls, in the recordings, providing a complete experience for those watching later. GoTo Webinar also offers robust post-event analytics, helping to assess the effectiveness of the webinar and audience engagement. 

For large events, the ability to store and easily share recordings is invaluable, allowing me to extend the reach and impact of each session.

What You Will Like:

• Known for its reliability, with minimal technical issues and high stability during webinars, providing a seamless experience.
• The platform includes comprehensive engagement tools, such as polls, Q&A, and handouts, which enhance interactivity and engagement during webinars.
• The platform supports flexible scheduling options, allowing for one-time or recurring webinars with custom options.
• Users can fully customize their webinars with their own branding, including logos and colors, for a professional appearance.
• The platform can support up to 3,000 participants in standard plans and up to 100,000 in Webcast mode for large-scale events.

What You May Not Like:

• Unlike some competitors, GoToWebinar does not offer a free tier, limiting access for small businesses or infrequent users.
• The platform’s extensive features can overwhelm new users, requiring a learning curve to fully utilize.

Pricing: Starts at $49/organizer/month, billed annually.

7. Webex

Best for Virtual Events

Webex is a standout for virtual events, and its recording features are a significant part of that appeal. The platform provides high-quality recordings with clear video and audio, essential for professional presentations.

I particularly like the ability to record multiple sessions simultaneously, making it easy to capture all aspects of a multi-track event. The platform’s secure storage options ensure that recordings are kept safe and easily accessible. 

Webex also allows for editing and sharing of recordings, making it easy to provide on-demand access to event content. This is especially useful for extending the life of virtual events and maximizing their value. 

What You Will Like:

• The platform is compatible with various devices, including PCs, phones, and tablets, making it accessible to all participants.
• Webex provides crystal clear audio and high-definition video, ensuring professional-quality webinars.
• The platform can handle small meetings and large webinars with up to 100,000 attendees, making it suitable for various event sizes.
• The platform offers strong security features, including end-to-end encryption and user authentication, ensuring secure sessions.
• Webex supports real-time translation in over 100 languages, making it ideal for global audiences and diverse participants.

What You May Not Like:

• There are fewer options for branding and customizing the webinar experience compared to some competitors, limiting personalization.
• Certain features, like setting up practice sessions or managing breakout rooms, can be cumbersome.

Pricing:  Custom pricing.

8. BigMarker

Best for Interactive Online Events

BigMarker excels in creating interactive online events, and its recording features are integral to capturing these dynamic sessions. The platform records content in HD quality, ensuring that all interactive elements, such as polls, Q&A, and whiteboard sessions, are preserved. 

This is perfect for creating engaging on-demand content that retains the interactive nature of the live event. I find the ease of editing and sharing recordings a big plus, allowing me to make sessions available for replay. 

BigMarker also integrates well with marketing and CRM tools, making it easy to leverage recorded content for lead nurturing and engagement analysis. 

What You Will Like:

• It is known for its extensive customization options, which allow users to tailor webinars and virtual events to fit their brand and specific needs.
• The platform offers a comprehensive range of features, including live, automated, and on-demand webinars, along with interactive tools like polls, Q&A, and chat.
• It operates entirely through the browser, making it easy for participants to join without installing additional software, enhancing accessibility.
• Interactive participant experiences are enhanced with features like breakout rooms, co-browsing, and the ability to offer certificates of completion.
• It integrates with numerous third-party tools, including CRM and marketing automation platforms, facilitating comprehensive event management.

What You May Not Like:

• There is no dedicated mobile app, which may limit the user experience on mobile devices compared to desktop users.
• A stable internet connection is crucial for optimal performance, as issues can arise in areas with poor connectivity.

Pricing: Custom pricing.

9. Zoho Webinar

Best for Large-Scale Virtual Conferences

Zoho is one of the best free webinar recording software, and its recording features are crucial to its suitability for large-scale virtual conferences. The platform records all sessions in high quality, capturing every event detail. This is particularly useful for complex conferences with multiple tracks, as Zoho allows for the recording of simultaneous sessions. 

The ability to include all interactive elements in the recordings ensures a rich, engaging experience for viewers. Zoho’s secure cloud storage and easy sharing options make it simple to distribute recordings post-event. This capability is invaluable for providing on-demand access and maximizing the event’s reach. 

What You Will Like:

• The platform allows for extensive customization, including custom domain support, branding elements, and template management, offering a personalized experience.
• Known for its affordable pricing, the tools are accessible for small businesses and startups looking to host webinars.
• The platform integrates seamlessly with other Zoho apps, providing a unified experience for users already in the Zoho ecosystem.
• It includes interactive tools like polls, surveys, and electronic hand-raising, enhancing audience engagement during webinars.
• Zoho Webinar strongly emphasizes security, offering DTLS-SRTP encryption and two-factor authentication to ensure safe and secure virtual interactions.

What You May Not Like:

• The free version is limited, allowing only up to 100 attendees and providing fewer customization options, which may not meet the needs of larger events.
• The platform does not include automatic translation for email communications, which can be a limitation for hosting international events.

Pricing: Start at $9 per organizer/month, billed annually.

10. ClickMeeting

Best for Scalable Meetings for Education & Sales

ClickMeeting’s recording features make it a standout choice for scalable meetings, especially in education and sales. The platform records all sessions in HD, capturing both video and audio with clarity. 

This is particularly useful for educational webinars and sales presentations, where high-quality recordings are essential for later review and sharing. 

I appreciate the platform’s ability to include all interactive features, such as chats and polls, in the recordings. This provides a complete experience for those who couldn’t attend live. ClickMeeting also offers easy editing and cloud storage, making it simple to manage and distribute recordings. 

What You Will Like:

• The platform includes comprehensive engagement tools such as live chat, polls, Q&A, and whiteboards, which enhance interaction and engagement during webinars.
• Users can customize webinar rooms with branding, logos, and colors, providing a professional and consistent experience.
• ClickMeeting integrates with various social media platforms and CRM systems, facilitating seamless data management and promotional activities.
• The platform supports various devices and operating systems, including mobile and desktop, allowing broad accessibility.
• The platform offers robust security features, including user authentication and role-based permissions, ensuring secure sessions.

What You May Not Like:

• Users have reported issues with audio lag during recorded sessions, which can affect the quality of on-demand content.
• The platform offers limited customization options for the registration page and webinar interface, which may not fully meet all branding needs.
• Some users have experienced sound problems when replaying live webinars as on-demand content, impacting the viewer experience.
• In educational settings or environments with restricted internet access, security systems may block access to ClickMeeting rooms, affecting usability.

Pricing: Starts at $26/month. Billed annually.

How to Choose the Best Webinar Recording Software: Expert Tips & Tricks

If you are looking for the best webinar recording software or tool, here are some expert tips and tricks that can prove handy:

1. Prioritize High-Quality Encoding Options

Opt for software with various encoding settings, such as H.264, to ensure high-quality video without excessive file sizes. This is crucial for maintaining clarity and professionalism in your recordings.

2. Look for Multi-Track Recording Capabilities

Choose software that supports multi-track recording for both video and audio. This feature allows for separate editing of each participant’s audio and video, providing greater control over the final output.

3. Ensure Seamless Integration with Existing Tools

Select software that easily integrates with your current tech stack, such as CRM systems, marketing automation tools, and content management systems. This can streamline workflows and improve data management.

4. Opt for Advanced Editing Features

Beyond basic editing, look for software with advanced features like noise reduction, color correction, and the ability to insert interactive elements. These tools can significantly enhance the quality and engagement of your recordings.

5. Check for Scalability and Multi-Device Support

Ensure the software can handle large-scale webinars and works seamlessly across various devices, including mobile. This flexibility is vital for reaching a broader audience and accommodating different viewing preferences.

6. Assess Security and Privacy Features

Prioritize software that offers robust security measures, including encryption, password protection, and user authentication. This is especially important for sensitive or private content.

7. Explore AI-Powered Enhancements

Consider software that incorporates AI features, such as automatic transcription, closed captioning, and content indexing. These can save time and enhance accessibility.

8. Evaluate Analytics & Reporting Tools

Select software with comprehensive analytics to track viewer engagement, drop-off points, and interaction rates. Detailed reporting can provide valuable insights for improving future webinars.

9. Check for Custom Branding Options

Choose software that allows for extensive customization and branding, such as adding your logo, custom colors, and watermarks. This helps maintain a professional and consistent brand image.

10. Test Reliability and Performance Under Load

Before committing, test the software’s performance during peak times or with large audiences. Stability and reliability are critical, especially when broadcasting live to many viewers.

Unlock the Full Potential of Your Webinars with Accessible Recordings

By providing recorded versions of your webinars, you not only expand your reach but also cater to diverse audiences who may miss live sessions. 

Recorded webinars offer a convenient way for participants to revisit key information, ensuring better retention and understanding. They are an invaluable resource for continuous learning and engagement.

After using so many webinar software, I find WebinarNinja particularly effective, with its user-friendly recording capabilities, seamless integration with analytics, and robust editing tools. 

All these features make it an excellent choice for delivering high-quality recorded content.